Vendor Payment Requests

💡 Prerequisite: Your request should be pre-approved by your manager, and all requests should be accompanied with an invoice/proforma. 

In order for smooth business operations, rtCampers may need to seek the assistance of external vendors, professionals, service providers, expertise, etc. The payments requests for such events should always be accompanied with a proforma/invoice in order for the payment to be processed, along with details of approval.

Process to raise a request

  • Raise a Helpdesk Ticket on ERP. (Me > Helpdesk > My Tickets > New Ticket > Accounts Payable)
  • Requests can be processed only when supported with the following details:
    • Bank Transfers
      • Proforma/invoice
      • Vendor name
      • Invoice
      • Total amount due
      • Vendor bank account details: Primary Account Holder’s name, Bank name, account number, IFSC Code
      • Approver details
    • Payment Gateways/Online Payments
      • Payment Link
      • Proforma/invoice
      • Vendor name
      • Total amount due
      • Approver details

Once the payment has been processed, the HR Team will revert with a confirmation of the transaction details which can further be shared with the vendor.

In case you have not submitted the final tax invoice at the time of requesting the payment, kindly ensure you reopen the ticket and submit the tax invoice within 7 days of the payment.

All tax invoices should contain rtCamp’s GSTIN information as follows:

Name: rtCamp Solutions Pvt. Ltd.
Address: 107, Pride Icon, Kharadi, Pune 411014
GSTIN: 27AAECR3263P1ZV