Time Off (Leave) Policy

Types of Leaves

Paid Time Off 

• All confirmed rtCampers get 21 days of Paid Time Off annually, credited on April 1. Our leave year runs from April 1 to March 31.
• If a leave request isn’t reviewed within 24 business hours by your manager, consider it approved—but do inform them and the team to plan accordingly.
• To extend a leave in case of emergency, notify your manager and/or HR using any available medium.
• While associate software engineers are in their probation period, they will not be entitled to paid time off. However, they can take unpaid leaves when needed.

Probationary Leave

To support a smooth onboarding and fair evaluation, lateral hires (excluding Associate Software Engineers) receive paid leave on an accrual basis during probation.

How It Works:

• Accrue 1.5 paid leaves per month.
• Unused leaves carry forward monthly.
• Remaining annual leave is credited in full upon confirmation.

This setup balances flexibility for new joiners with timely decision-making for managers.

Unpaid Time Off

• These leaves are unpaid, and pay is pro-rated based on days worked.
• The same rules as Paid Time Off apply for prior intimation, extensions, and 24-hour default approval.
• If 5 or more unpaid leaves are taken consecutively, weekends will also count as Time Off.

Fixed holidays

General Guideline

1. Leave Expiry/Validity 

• All unutilized paid leaves by the year-end i.e. 31 March are processed in the following manner:
  • If your billable workload was above 90%, making it difficult to consume your leaves, your leaves will be encashed.
  • For rtCampers who were billable with less than 90% workload and non-billable rtCampers, your leaves will be carried forward. 
• Encashing means the leaves will be converted to cash considering your salary on 31st March of that year and added to your paycheck in the month of April.
• For folks carrying forward the leaves, a maximum of 10 days of leaves will be carried forward to the calendar year and the excess balance will lapse. Carried forward leaves expire in one year.
• You will receive a communication from the HR team at the end of the year about your leave balance status.

2. Unapproved time off

• Unapproved Leave is similar to leave without pay.
• However, this type of leave has a negative effect on rtCampers overall performance review.
• Repeated instances of Unapproved time off result in disciplinary action for the rtCamper. The severity may vary as per the level of misconduct and action could be a warning or even termination of the engagement.

3. Leaves during Notice Period 📝

• Paid Time Off-balance is brought down to 0 at the start of your notice period.
• You may still avail of unpaid time off during this period, however,
  • In case your time off affects the knowledge transfer or transition, your notice period will be extended in proportion to the time off availed.

4. Leave Application Process – While Working with Client’s Team 📃

• If you are working with the client’s team you can apply for leaves through ERP and contact the PM/CAM for that client.
• We request rtCampers to apply for planned leaves at least 5 working days prior to the date.
• In case of emergencies or medical issues, you can either ping your manager or the Account Manager immediately.

Sabbatical (long) Leaves

rtCampers needing time off from work are expected to communicate their plans to the HR Team. Two possible outcomes that the management will arrive at based on the nature of the request (absence) are:

1. The rtCamper would be asked to avail a mutually decided short unpaid leave
2. In situations where the leaves needed are indefinite, the offboarding process will be followed. The rtCamper can reapply for the same role whenever they are ready to resume and start the engagement afresh with us.